04 May

PowerPoint Tip: Save and Restore the QuickAccess Toolbar in PowerPoint 2007

One of the new features I really like in PowerPoint 2010 is the ability to backup and restore the custom QuickAccess Toolbar. I “scrub” my hard drives several times a year which basically means re-installing everything from scratch and losing all my settings. Many of my clients still use PowerPoint 2007 so to ensure maximum compatibility I still keep that version around. Since Office 2007 doesn’t have the ability to save and restore user settings I basically would have re-create my toolbar every time.
Fortunately manual backup & restore of the toolbar settings are extremely easy. You just have to know which file to look for.

This will come in handy if you’re switching computers or using multiple computers and want to quickly re-create the QuickAccess toolbar.

The Quick Access Toolbar for PowerPoint 2007 is saved as “.QAT” file (stands for Quick Access Toolbar) and depending on your Windows version will be located in one of the following folders

Windows XP:

C:\Documents and Settings\(User Name)\Local Settings\Application Data\Microsoft\Office

Vista:

C:\Users\(User Name)\AppData\Local\Microsoft\Office

Windows 7:

C:\Users\(User Name)\AppData\Local\Microsoft\Office

QuickAccess Toolbar Location in Windows 7

Note for this screen shot I've changed my username.

(User Name) denotes the user name you use to log into the computer

The file you need is called PowerPoint.qat

All you have to do is first set up your QuickAccess Toolbar and then copy this file to a safe place like a second hard-drive. When you get a new computer simply paste this file into the same location and you’re ready to start working.

Note you can also use this same tactic to restore Word or Excel QuickAccess toolbars. The files will be called Word.qat and Excel.qat

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